This post is part of a project to move my old reference material to my blog. Before 2012, when I accessed the same pieces of code or general information multiple times, I would write a quick HTML page for my own reference and put it on a personal site. Later, I published these pages online. Some of the pages still get used and now I want to make them available on my blog.

Photo by Mathyas Kurmann

This guide may be useful if you have an email that was sent to a group of people and you want to add all recipients to your contacts. This is most efficient for emails that were sent to a large group (like your entire company).

1. Open Outlook and locate an email that was sent out to the whole district

2. Right-click on the email in the list

3. Click Message Options…

4. In the Internet headers box, highlight everything in the To field and copy it to the clipboard

5. Open up a text editor such as Notepad

6. Paste the contents of the clipboard

7. Use your text editor’s find & replace feature to find “ (That’s space quote) and replace it with (Nothing. Leave blank)

8. Use your text editor’s find & replace feature to find “ < (That’s quote space less-than) and replace it with , (That’s comma space)

9. Use your text editor’s find & replace feature to find

   , (That’s greater-than comma) and replace it with (Nothing. Leave blank.)

10. Save the file somewhere as contacts.csv

11. In Outlook, click File, Import and Export…

12. Select Import from another program or file and click Next

13. Select Comma Separated Values (Windows) and click Next

14. Click Browse and select the contacts.csv file

15. Under Options, select Replace duplicates with items imported (this will overwrite any old information and prevent duplicate entries) and click Next

16. Select Contacts and click Next

17. Click the box to the left of Import “contacts.csv” into folder: Contacts

18. Drag the first value to the Name field

19. Drag the second value to the Email field

20. Click OK

21. Click Finish